Indiana dcs travel policy. The Indiana Department of Child Services (DCS) encourages and supports the maximum appropriate amount of interaction and involvement between each parent, guardian, or custodian and the child unless otherwise ordered by the court. Table of Contents. Call 800-800-5556 if you suspect abuse or neglect. Note: DCS does not have the statutory authority to complete a national or state Fingerprint-based Background Check. 02 Assistance for Unlicensed Relative and Kinship Placements Effective 7/1/23 14. ” Also the CDC has released travel guidelines which should be taken into consideration. Get help for a child or family in my community (Community Partners) Find my Local DCS Office and Director; Give money to the Kids First Trust Fund; Contact a representative of DCS regarding child protection; Apply for a Job with DCS; Find the guidelines for Child Support; Collect or pay child support DCS office address; and 3) DCS office address to home address. I Want To Section I: Basic DCS Information DCS Terminology DCS Family Case Manager (FCM): The DCS employee who is assigned to work with the relative child and his/her family. I Want To. Visits shall occur during DOC and/or detention facility visiting hours There, you will also be able to find important resources and more up-to-date information from DCS. The information provided in this manual is intended for the use and convenience of staff and interested persons. Local Criminal Court Record Checks for Indiana or any other state in which the applicant has resided in the last five (5) years; and/or 4. POLICY OVERVIEW. All State Traveler's seeking reimbursement should incur the lowest reasonable travel expense. Verify with the Indiana State Police (ISP) that the child has been entered into the Exception: DCS will allow the resource parent(s) to seek the following health care services for a child without prior consent: 1. 7. 02 Administrative Review Process Effective 5/1/20; 2. 11 In-Home Risk and Safety Reassessments Effective 4/1/23 The information provided in this manual is intended for the use and convenience of staff and interested persons. Local Office Director (LOD)/Division Manager (DM). The workflow approver will: 1. The Indiana Department of Child Services (DCS) will engage the Child and Family Team (CFT) to identify services to meet the needs of the child and family and develop a Program of Informal Adjustment/Prevention Plan or a Case Plan/Prevention Plan (see policies 5. When an employee drives his or her personally-owned vehicle for state business, the state reimburses that employee based on their mileage. The FCM will schedule regular visits with you and the relative child in your home and will visit more often at critical times (following placement, during a crisis or 3. Relative Parent Travel Invoice Instructions. See Practice Guidance and policy, 4. This section will provide information on travel reimbursement policy and procedures, including required forms, general rates, and contact information for travel arrangements and approvals. Child Safety Tipsheet; Indiana judicial branch COVID-19 responses and resources; Children's Bureau COVID-19 resources page; Parenting-time guidance for trial court judges; Fingerprint location closures and updates to locations domestic violence (DV) see policy 2. 01 Planning for Adoption - Overview Effective 7/1/21; 10. If you are interested in becoming a licensed provider, please view the Becoming a Licensed Provider page. For each trip, enter a Date, Starting Address, Destination Address, Reason Code (which is found at the upper-left of the Travel Invoice) and number of Miles Driven. 01 Selecting a Placement Option Effective 3/2/23. • DCS Foster Care Per Diem Invoice Total Checker • Foster Parent Invoice Instructions • Foster Parent Travel Invoice (SF 54836) • Indiana Department of Administration (IDOA) Travel Services • Indiana Drug Endangered Children (DEC) Response Protocol • Inventory of Personal Items (SF 54315) • KidTraks User Agreement Table of Contents Chapter 8 - Out of Home Services. com) website and use the shortest mileage distance for your trips. Foster Parent Travel Invoice SF 54836. DCS will not reimburse residential facilities for travel expenses as referenced in this policy. b. trafficker. Aug 28, 2024 · The DCS policy team is in the process of converting each child welfare policy to a new template, to better align with the DCS mission, vision, and practice model. Table of Contents Chapter 5 - General Case Management . Get help for a child or family in my community (Community Partners) Find my Local DCS Office and Director; Give money to the Kids First Trust Fund; Contact a representative of DCS regarding child protection; Apply for a Job with DCS; Find the guidelines for Child Support; Collect or pay child support Note: DCS will ensure any new allegations of CA/N are reported to the DCS Child Abuse Hotline (Hotline). Chapter 8 - Out of Home Services. DCS CW Manual/Chapter 16 Section 2: Assistance for Unlicensed Relative Placements 2 of 8 Travel reimbursement information. Send an electronic letter to the FCM Supervisor, DCS LOD and/or RM of the DCS employee, if DCS Central Office is unable to determine proper usage of SSA data; and 3. Federal and State laws govern the activities of the Department. IMPORTANT – after entering the Billable Unit Referral ID, click on the icon just to the right of the 4. Relative Parent Travel Invoice (Excel) SF 54981. Get help for a child or family in my community (Community Partners) Policy Manual Archives - Click to Expand; Child Indiana Special Needs Adoption Program (SNAP) Picture Book 11840/CW 1440 Foster Parent Travel Invoice SF 54836. During each Child and Family Team (CFT) Meeting and Case Plan Conference. 11 In-Home Risk and Safety Reassessments Effective 4/1/23 Aug 28, 2024 · The DCS policy team is in the process of converting each child welfare policy to a new template, to better align with the DCS mission, vision, and practice model. The Child Abuse and Neglect Hotline. IDOA has contracted with Corporate Travel Management (CTM) to provide travel services to the state. The Indiana Department of Child Services (DCS) licenses foster family homes, licensed child placing agencies, child caring institutions, group homes and private secure facilities. The child is adjudicated a CHINS and placed by DCS in out-of-home care during a Mental Health or Developmental Disability Family Evaluation. 02 Evaluating Background Checks for Licensed Residential Facilities and Child Placing Agencies Effective 3/21/22 Get information about Indiana's Safe Haven Law. Complete the following fields on the Invoice Details tab: a) Referral ID: Please enter the Billable Unit Referral ID (i. 44 per mile. dcs@dcs. DCS will not provide residential facilities with Initial Clothing and Personal Items Allotment as referenced in this policy. The Inter-Ethnic Placement Act (IEPA) Effective 12/1/23. Such requests should be clearly detailed in writing and include the following: 1. 0 POLICY TITLE: TRAVEL OVERVIEW: All travel must be pre-approved except in the event of an emergency. 8. 09 Travel and Extended Stays Effective 4/1/24 7. Ensure the FCM has completed all tasks and documented the information gathered regarding the evaluation of background checks into the case management system. You should use the MapQuest (www. Ensure the appropriate local law enforcement agency (LEA) is contacted immediately (not later than 24 hours) to report the child missing; 2. Indiana State Police (ISP) Local Criminal History Check. Routine health care treatment (see policy 8. 01 Selecting a Placement Option Effective 2/1/20; 8. 24 Travel and Overnight Stays While in Out-of-Home Care; and 15. Verify the proper usage of SSA data by DCS employees; 2. gov • DCS Hotline email - DCSHotlineReports@dcs. The Department develops Administrative Rules and administrative and program policies to implement those laws. 40 Drug Screening in Assessments Effective 5/1/22 4. mapquest. Specific child to travel, 2. Enforces state travel rules and regulations. If you suspect a child is being abused or neglected, call the Indiana Department of Child Services' Child Abuse and Neglect Hotline today. gov • Face-to-Face Contact (SF 53557) • Indiana ICPC Interactive Guide The Indiana Department of Child Services (DCS) will ensure a Visitation Plan is developed for every child in out-of-home care (unless an order for no visitation has been issued by the court). Review the Financial Policy Exception justification; 2. 01 Assessment to Permanency Case Transfer Process Effective 9/1/23; 5. Contact the DCS Travel Unit to provide the court order and request assistance if the youth will travel out-of-state or out-of-country by air, bus, or train (either alone or with DCS staff) and DCS will be purchasing the ticket; 11. The LOD or designee may approve “blanket” travel requests for frequent in-state travel or out-of-state travel that does not require overnight stays in excess of 48 hours for each instance. PeopleSoft ID Request Form for Non-State Employees - available by emailing a request to the DCS HR Inbox at dcshr. 2. Works to minimize state business travel costs. Make a child abuse or neglect report; Get information about Indiana's Safe Haven Law. gov • DCS ICPC email - icpcunit. 5. Apply for a Job with DCS. See I Want To. 01 Funding for Children in Out-of-Home Care Effective 3/1/23; 16. Submit the referral to one (1) of the following workflow approvers: a. Provide notification to DCS when there is a change in household members (see policies %PDF-1. 15 Fingerprint-Based Data Access Audit, DCS Central Office will: 1. 47 Human Trafficking and/or email questions to the DCS Human Trafficking Information mailbox. SPD; Policies & Procedures; Current: Laws, Rules, and Standardized Policies Laws, Rules, and Standardized Policies. Adult(s) who will accompany the child The DCS Title IV-D Policy Manual provides guidance to program participants and local county prosecutor’s staff performing child support program services on Indiana’s policies and procedures for the state’s Title IV-D Child Support program. Dec 31, 2022 · When a child involved in an open DCS case or assessment runs away or is missing, DCS will: 1. Specific child(ren) to travel; 2. Child Welfare Policies. 10 Transition to Out-of-Home Care Effective 12/1/23 7. Funding for expenses not referenced in policy. 6 %âãÏÓ 540 0 obj > endobj 562 0 obj >/Filter/FlateDecode/ID[]/Index[540 37]/Info 539 0 R/Length 109/Prev 215976/Root 541 0 R/Size 577/Type/XRef/W[1 3 1 INDIANA DEPARTMENT OF CHILD SERVICES CHILD WELFARE POLICY Chapter 5: General Case Management Effective Date: March 1, 2019 Section 9: Informal Adjustment (IA) Version: 8 STATEMENTS OF PURPOSE The Indiana Department of Child Services (DCS) will initiate a Program of Informal Adjustment (IA) when: 1. Approve or deny the Financial Policy Exception, as appropriate Table of Contents Chapter 16 - Financial Services/Assistance. 07 Child and Family “Currently, the Indiana Department of Child Services (DCS) is still following the Out-of-Home Care Travel policy for instate and out-of-state travel. Coordinate with the child’s parent, guardian, or custodian; resource parent; and visitation 4. Get information about Indiana's Safe Haven Law. gov • Initial Family Risk Assessment – available in the case management system I Want To. 42 Plan of Safe Care for additional information. Foster Parent Travel Invoice Instructions. Get help for a child or family in my community (Community Partners) Find my Local DCS Office and Director; Give money to the Kids First Trust Fund; Contact a representative of DCS regarding child protection; Apply for a Job with DCS; Find the guidelines for Child Support; Collect or pay child support • Indiana Department of Child Services (DCS) Child Abuse and Neglect Hotline – 1-800-800-5556 • Indiana DCS Child Abuse and Neglect Hotline email – DCSHotlineReports@dcs. gov; Record of Training DCS Employee (SF 54819) Records Disposition Notification (SF 16) Request for Conference/Training/Out of State Travel (SF 55709) State of Indiana Office of Technology Information Resource Use PeopleSoft Financials Travel and Expenses module is a comprehensive, automated self-service travel and expense management solution. Get help for a child or family in my community (Community Partners) Table of Contents Chapter 13 - Background Checks . • DCS Employee Travel (Reference Information, Forms and Examples) • DCS Travel Inquiries email - travelinquiries@dcs. e. The module is integrated with the State's Financials configuration and offers enhanced traveler experience through its Fluid Interface. The DCS COBCU will complete requirements as outlined in policies 13. 16. Emergency health care treatment, including mental health, when there is not sufficient time to contact DCS and obtain consent in advance. and modified as needed throughout DCS involvement. Drafts and implements policies for state employee travel. Get help for a child or family in my community (Community Partners) 9. At each Case Juncture; 2. . References contained in DCS policies that pertain to other State policies, Indiana Administrative Code, Indiana Code, and/or Federal Law should not be considered a substitute for the actual documents or legal counsel. DCS-08-12 . The Interstate Compact on the Placement of Children (ICPC) is a compact between all 50 states, the District of Columbia and the US Virgin Islands. hr@dcs. The state’s mileage reimbursement is currently $0. To ensure the safety and well-being of a child in out-of-home care, notification and/or approval of travel plans is required by DCS for Extended-Stay Travel, which is travel exceeding 72 hours. INDIANA DEPARTMENT OF CHILD SERVICES ADMINISTRATIVE POLICIES AND PROCEDURES Policy Number: GA -5 Effective Date: July 1, 2005 Version: 1. There is not a restriction for travel for children in foster care. Ensure completion of the DCS Triple I Follow Up Action Electronic Form, respectively; 4. CDC - Travel information; CDC - Travel health notices; Indiana Department of Education e-learning resources. Chapter 8 - Out-of-Home Services. Standard Invoice - Claim for Support of Children Payable from Family & Children Funds (Excel) 28808/DCS 0327 “Blanket” Travel Requests The DCS LOD can approve “blanket” travel requests for frequent instate travel or out- -of-state travel that does not require an overnight stay in excess of 48 hours in each instance. During this conversion process, the format of the policies may differ as policies are developed or revised. 01 Notice of Assessment Outcome Effective 7/1/14; 2. 01 Conducting Background Checks for Licensed Residential Agencies and Child Placing Agencies Effective 3/21/22; 13. Get information about Indiana's Safe Haven Law. 29 Routine Health Care); and 2. 42 Plan of Safe Care Effective 12/1/23 Table of Contents Chapter 2 - Administration of Child Welfare . Identify all relatives and kin who may be an appropriate resource for the child by utilizing the completed Kinship Connection Diagram (see policies 5. When DCS substantiates CA/N but does not open a case, DCS will complete an initial CANS 3. The following laws, rules, and standardized policies are issued by the Indiana State Personnel Department (INSPD) and apply to those state government agencies and employees identified in the scope of each policy statement which includes an overview of the state's Mar 31, 2024 · 10. Visitation will occur regularly while the child remains in out-of-home care. 02 Gathering Case Information Effective 4/1/22 Breadcrumbs. Review will occur at minimum: 1. 13. Such requests should be clearly detailed in writing and includethe following: 1. 02 Assessing the Child's Readiness for Adoption Effective 8/1/21 Travel . 39 Restricting Assessments in Management Gateway for Indiana's Kids (MaGIK) Effective 2/1/24 4. Get help for a child or family in my community (Community Partners) Find my Local DCS Office and Director. References contained in DCS policies that pertain to other State Policies, Indiana Administrative Code, Indiana Code, and/or Federal Law should not be considered a substitute for the actual documents or legal counsel. 02 Consideration of Race, Color or National Origin. Travel to and from Headstart, summer school, preschool, summer camps, and school - related extracurricular activities; 1. 30 Domestic Violence for additional guidance; Note: Visits to the Indiana Department of Correction (DOC) and/or detention facilities shall be supervised by the FCM, resource parent, relative of the child, or another person approved by DCS. FCM Supervisor, or b. Contact a representative of DCS regarding child protection. 03 Child Care Worker Assessment Review Process Effective 8/1/23 “Blanket” Travel Requests The DCS LOD can approve “blanket” travel requests for frequent instate travel or out- -of-state travel that does not require an overnight stay in excess of 48 hours in each instance. Note: A CANS Assessment must be completed prior to making a service referral unless emergency services are necessary. Upon any new allegation of Child Abuse or Neglect (CA/N); 3. Detailed guidelines and procedures for travel vary depending on whether the travel will occur within the Travel Reimbursement: Travel reimbursement is available for properly claimed travel expenses incurred for each child placed in unlicensed relative care. 10. This includes the following types of travel: Emergency Extended-Stay Travel; In-state Extended-Stay Travel; Apr 8, 2021 · The Indiana Department of Child Services (DCS) will require notification and/or approval for travel and participation in overnight stays for a child in out-of-home care as follows: Authorization for In-State and Out-of-State Travel Oct 8, 2008 · Travel in a Personal Vehicle. in. For further guidance, see policy 4. Give money to the Kids First Trust Fund. The Inter-Ethnic Placement Act (IEPA) Effective 6/1/08 Oct 8, 2008 · Subject: Travel Policies for Transporting Indiana Wards . Since 2005, the Indiana Department of Child Services (DCS) has more than doubled our Family Case Manager (FCM) staff to nearly 1,600 FCMs operating out of our DCS local offices in Indiana’s 92 counties. Complete the Resource Parent Travel Request form for all non-emergency travel requests for a child and return the form to the FCM within the timeframes specified in policy 8. 06 Locating Absent Parents DCS does this by partnering with families and communities to provide safe, nurturing and stable homes. Record of Child Placement SF 54610. New allegations, observed by or reported directly to a DCS employee who is on the scene and immediately initiates an assessment (through face-to-face contact with all alleged victims), are reported to the Hotline within one (1) hour of Table of Contents Chapter 10 - Guardianship and Adoption. RF number) from the referral. 3. Current Foster/Resource Parent Support Helpline: 888-631-9510. owqkvio yrkgko efpvukj efxcq jwczzpq hjorfa wwcayb wifbyrt scp mmfjzqa